ESSO - Indian National Centre for Ocean Information Services

(An Autonomous Body under the Ministry of Earth Sciences, Govt. of India)
Home Guidelines for Project Principal Investigator

Call for Project Proposals


Ocean - Modeling, Data Assimilation and Process SpeCific ObservaTions (O-MASCOT)
2017-2020 (FY)

Analogous to XII five year plan period, the projects will be sanctioned to personnel/organization satisfying the following criteria. The proposed project should be with in the areas of interest discussed in the section 2.3 viz. ‘Specific areas of interest’. The project may be proposed for maximum three years or till March 31, 2020 whichever is earlier.

2.1. Project sanction criteria

The project proposal will be reviewed by a Project Monitoring Committee (PMC) of INCOIS. The committee will consist of eminent Scientists working in the relevant field. The evaluation of the proposals will be based on the innovation, deliverables and financial targets. The PMC will also assess the progress of the project every year and evaluate the benchmarks proposed by the PI. Although the sanction of the project will be till March 31, 2020, the extension of the project for each financial year will be based on the progress made during previous year and subsequent recommendations of PMC on the necessity of continuation of the project.

2.2. Eligibility

The project will be sanctioned to the eminent Scientist / Academician, who are in regular service, from Research / Academic institutes. The Principal Investigator (PI) should have sufficient working experience in the relevant field of proposed project. PIs are encouraged to prepare the project proposals involving INCOIS scientists. It is expected that the outcome of the proposed project will significantly enhance the capability of the existing modeling set-up(s) of INCOIS. In the case where additional expertise is required to execute the project, the PI can opt for co-PIs.

2.3. Specific areas of interest

Specific areas of interest to be discussed and also to be addressed in the project proposal are given below
1. Improvements (in the physics, numerics, techniques, schemes, etc.) in ocean models (preferably in the models already set-up at INCOIS).
2. Optimization of parallel code in data assimilated numerical ocean models.
3. Focused numerical modeling experiments to understand the dynamical processes involved in the observed variability/features in the Indian Ocean.
4. Coupling wind-wave models with regional ocean models (e.g., SWAN-ROMS coupling)
5. Assimilation of wave spectra in the wave model.
6. Quality control and data thinning of satellite and in situ observations for making use in numerical ocean models.
7. Improvements in the existing algorithms to enhance their performance to detect surface oceanic fronts including weak fronts in Indian coastal waters.

2.4. Submission of proposals

The detailed project proposal along with the necessary documents should be submitted through on line project proposal submission system of INCOIS on or before 15th January, 2018 @ 05:00 PM IST. The proposals, which are submitted on or before 15th January, 2018, will be considered in the first round.

2.5. Sanction of Equipments

PIs may propose to purchase personal computers, laptops, any other essential computer peripherals or equipments for successful implementation of the project. INCOIS does not encourage the PIs to purchase of high performance computing facility as part of the project. The PIs who do not have enough computational infrastructures to run OGCMs at the host institution, may make use of INCOIS HPC facility.

2.6. Sanction of Manpower

Manpower will be sanctioned in the pay scales of JRF / SRF / Research Associate and Field Assistant (FA) / Technical Assistant (TA). The recruitment rules applicable for the manpower in the host institute may be followed. Further, it is expected that the PI is in regular service during the project period and will not be paid from the project. In some special cases PI can also accommodate superannuated scientists / Associate Professors / Professors as “Consultant” (proper justification is needed) in addition to the above manpower. The sanction of Consultant will be based on the recommendation of PMC and will be paid honorarium as per the norms of Ministry of Earth Sciences (MoES). In such cases consent is required from the host institute to extend the infrastructure facilities to execute the project.

2.7. Financial Framework

The funding required for executing the project should be proposed under the recurring and non-recurring budget heads. The non-recurring budget head includes Equipments/instruments if any and Computer Items (Hardware, Software, Peripherals). The recurring budget head includes: 1) Manpower, 2) Boat Hiring, 3) Consumables, 4) Calibration and Maintenance, 5) TA/DA, 6) Contingency and 7) Institutional overheads (≤ 15%) on the recurring heads. The amount proposed towards Contingency should not exceed 10% of the project cost

2.8. INCOIS Aspiration

INCOIS is an Operational Institute providing data and services to society. As a funding agency our prime objective is to maintain the database of physical parameters. Therefore all the data generated, either using financial support or instruments provided by INCOIS, should be sent to INCOIS on timely basis and should not be shared with any other agencies. Apart from this we also expect the project to either deliver an operational product or provide benchmark towards development of an operational product. INCOIS also expect research articles to be published in SCI cited journals in collaboration with INCOIS Scientists, using the data generated as a part of project. INCOIS also expect the research scholars recruited under the project should register for Ph.D. degree. The students, interested to do their projects for fulfilment to get awarded their M.Sc. or M.Phil degree, could be entertained in such a way that they can also be a beneficiary of this project.

Project Investigators are encouraged to publish the results of research. While doing so acknowledgement to the effect that financial assistance was received from INCOIS (MoES) should be made in the research paper(s) published. INCOIS (MoES) should be acknowledged in similar type of other published work/press reports.

2.9. Project Closure Report

The PI shall submit the Project Closure Report within three months from the date of completion of the project. The closure report shall provide clear details of the achievements, deliverables, etc. along with the Consolidated Expenditure Statement for the entire project period.

2.10. Terms and conditions for issue of the project

  1. The Principal Investigator (PI) shall be a permanent employee of the host Institutions / University/ Research Laboratory/ Organization, and is expected to have sufficient exposure and prior experience in the proposed field. All basic facilities by way of accommodation, infrastructure etc. required for the project shall be provided by the host organization.

  2. Project will be sanctioned for a specific period and the date of commencement of the project will be the issue of sanction order. The release of further funds will be only against the submission of (i) Audited Utilization Certificate, (ii) Audited Statement of Expenditure, (iii) List of assets & Physical Stock Verification Certificate, and (iv) Annual Progress Report. Accounts should be maintained in a separate Register by controlling authority. This account shall be subjected to the audit and the report should be submitted periodically. If it is found expedient to keep a part or whole of the grant in bank account earning interest, the interest thus yielded should be reported to the INCOIS. This will be treated as credit to the host Institution / University /Organization and will be adjusted in the subsequent releases of the grant by INCOIS. The final audited statement of accounts pertaining to the grant should be submitted within 3 months of the termination / completion of the project. The audited accounts shall be submitted and the unspent balance if any shall be remitted to INCOIS. The Comptroller and Auditor General of India at its discretion shall have the right to access the books and audits of the Institution / University / Organization for the grants received from INCOIS.

  3. Allocation of funds for various budgetary items as sanctioned shall be adhered strictly. Any deviation either in spending the money from the sanctioned amount for each head or after the lapse of time should be spent only after obtaining the prior approval from INCOIS. No amount can be transferred from one head to other head without the prior approval of INCOIS. All the funds will be released through Public Finance management System (PFMS) and PI to put the expenditure only through this module and upload the UC at the end of the every year. For one time registration of child agency, the PI to send the details of the organization to INCOIS in the format specified at Annexure-IV

  4. The host Institution / University / Organization is not permitted to seek or utilize funds from any other organization (Government / Semi-Government / Autonomous or Private) for the same project.

  5. Research Associates / Fellows and Technical Supporting Staff, .e.g. Technician, Instrumentation Mechanics, etc. can be appointed as per the guidelines of the concerned host institute. The project staff shall not to be treated as employees of the INCOIS. The deployment of such staff after the completion/ termination of the project is not the concern / responsibility of the INCOIS.

  6. The PI shall submit one hard copy and a soft copy of the annual progress report of the project by second week of April of every year during the entire duration of the project. The review committee constituted by INCOIS will review the progress of the work and suggest measures to ensure an early realization of the results of the project. During the execution period of the project, the host Institution / University / Organization shall extend all facilities to the committee of experts who will be on inspection / review.

  7. Internal Travel can be included for participation in scientific conferences / symposia / workshops etc connected with the project. International Travel cost is not allowed out of project funds.

  8. The equipment/instrument not available in the nearby and expendable items to laboratory supplies, and cost of computer time etc., may be proposed. However, equipment/instrument should be ordered within ninety days from the date of sanctioning of the project.

  9. For permanent/semi permanent assets acquired solely or mainly out of the grant including books, furniture, etc., an audited record in the form of a register shall be maintained by the host Institution / University / Organization for the record purpose. The term Asset means (i) Immovable property or (ii) Movable Property of a capital nature where the value exceeds Rs.10,000/-. However, the grant shall not be utilized for construction of any building. At the end of each financial year, a physical stock verification certificate together with asset details is to be provided for the assets acquired under the project grants for the audit purpose.

  10. All the assets including equipment/instrument, prototype acquired or fabricated out of project funds etc, will be property of INCOIS. They will remain with the host Institution / University / Organization concerned unless or otherwise directed by INCOIS. These should not be disposed off or encumbered or utilized for any purpose other than those for which the grant is sanctioned during the project period.

  11. At the conclusion of the Project, INCOIS will decide about the assets acquired under the project funding. INCOIS has the discretion to give the assets to the Institution if it considers it appropriate. The money generated out of sale proceeds of assets of INCOIS if any, shall be remitted to INCOIS account. However, the host Institution / University / Organization shall render necessary facilities for arranging the sale of assets or transfer them to other places as per the desires of INCOIS.

  12. Reports / Dissertation / Thesis / Publications coming out of this research work shall be forwarded to INCOIS immediately after their release. Proper acknowledgement should be given to INCOIS.

  13. The host Institution / University / Organization shall submit all drawings, source codes and technical documentations pertaining to the products of the project at any time as desired by INCOIS. The know-how generated either from the project or the receipts by way of sale of know-how, royalty, etc. will be property of INCOIS. INCOIS may, at its discretion allow a portion of such receipts to be retained by the host organization. However, sale of know-how, collection and settling the rate of royalty etc. would be decided by the INCOIS.

  14. In case of change of PI to whom the project is sanctioned the PI shall submit an upto date status report of the project and accounts and shall hand over the same to the 1st co-investigator who will become PI after obtaining the necessary permission from the host organization as well as from INCOIS.

  15. In case where the host organization is unable to execute or complete the work, the entire amount received in the form of a grant shall be returned to INCOIS along with penal interest. In such case the host organization shall not entrust this work, in full / partial, to any other Institution / University / Organizations for implementation.

  16. INCOIS shall terminate the grant at any stage if convinced either grant of the project is not being properly utilized or work is not progressing according to the milestones.

  17. The PI should submit monthly progress reports (through email to INCOIS) having detail outcome of the project to INCOIS during the sanctioned period.

  18. In case, where there is violation of any of these conditions for the grant, closure or dissolution of the host organization, INCOIS shall take possession of all the assets acquired under the project grants , and use them in any manner deemed appropriate or to recover from the host organization, to an extent the total value of the Project including penal interest.