ESSO - Indian National Centre for Ocean Information Services

(An Autonomous Body under the Ministry of Earth Sciences, Govt. of India)

Annual Meetings of

Indian Ocean Global Ocean Observing System (IOGOOS) - XIII
Integrated meetings of IOGOOS 13 annual meeting and
its allied program meetings at Perth, Australia, January 30 - February 4, 2017

Conference Schedule

The integrated meetings of IOGOOS-13, IOP-13, SIBER-7 and IRF-7 will be held in conjunction with the first meeting of the IIOE-2 Steering Committee and a special Bio-Argo workshop between Monday 30 January and Saturday 4 February 2017.

Conference Sequence

Detailed agendas for each meeting/workshop will be formulated over the coming months and circulated to all participants prior. The following draft timetable provides an indication of the proposed sequencing of meetings and workshops over the 6 day conference period

DateMeeting/Event
Mon 30 Jan 2017 0830-1700 IndOOS Review Workshop: IORP/SIBER/IOGOOS/IRF
- solicited review talks on IndOOS components, new observing technologies, hot IOP & SIBER science questions - Invited expert talks (30 minutes, 10 minutes question/discussion)
Mon 30 Jan 2017 1715-1800 Formal Opening & Welcome
Short welcoming speech from:
- Dignitaries (TBC)
- Co-hosts IOCPPO & UWA
- Co-sponsors: CSIRO, BoM, WA Government and IOC Traditional welcome to country
Mon 30 Jan 2017 Evening Ice-breaker Cocktail Function
Tue 31 Jan 2017 0830-1730 IndOOS Review Workshop: IORP/SIBER/IOGOOS/IRF
-solicited review talks on IndOOS components, new observing technologies, hot IOP & SIBER science questions
Invited expert talks (30 minutes, 10 minutes question/discussion) Inc. Separate SIBER business session (0830-1130)
Tue 31 Jan 2017, 1900 -2100 IRF-7 Annual Meeting (incl. leadership of IOGOOS, IOP and SIBER) as Dinner meeting with WebEx/Video conference option
Wed 1 Feb 2017 , 0835-1530 IOP/ SIBER/IOGOOS joint strategic discussions around IndOOS review
Wed 1 Feb 2017 , 1600-1730 IOP and SIBER Business meetings
Wed 1 Feb 2017 , Evening Joint Dinner - IOGOOS/IOP/SIBER/IRF & IIOE-2 Steering Committee
Thurs 2 Feb 2017 , 0800-1100 (includes working tea) IOGOOS-13 Annual Meeting (to incl. leadership of IOP, SIBER and IRF).
Thurs 2 Feb 2017 0900-1030 IIOE-2 SC Parallel Prep discussions:
- Science Theme group
- Working Group group
Thurs 2 Feb 2017 , 1100-1730 Formal start IIOE-2 Steering Committee meeting
Fri 3 Feb 2017 , Full day Bio-Argo workshop - exact time/date TBC
Objective: To collaborate with the IO ocean observing community on the results of the AISRF Bio-Argo project and international developments towards a global Biogeochemical-Argo network in the context of the future development and operation of a Biogeochemical-Argo network as a component of IndOOS. Participants: Bio-Argo Australia and Indian research team, invited early career researchers and key experts from IO / Biogeochemical Argo observing community (invited participants from SIBER, IOP, IOGOOS, IRF).
Fri 3 Feb 2017 , 0900-1730 IIOE-2 SC Meeting - cont. from Thursday
Fri 3 Feb 2017 , Evening IIOE-2 SC Dinner - TBC
Sat 4 Feb 2017 , 0900-1730 IIOE-2 Steering Committee meeting - cont. from Friday

Conference Venue

The conference will be held at The Indian Ocean Marine Research Centre (IOMRC) on the University of Western Australia's Crawley Campus (http://www.oceans.uwa.edu.au/collaborations/iomrc)). This is a new building under construction and anticipated to be completed in November 2016. Further details of lecture theatres / rooms to be used for the series of meetings and workshops will be provided closer to the date. Please refer to 'Perth & Surrounds' map in Attachment 1 for general location.

Please be advised that phone reception within the IOMRC building can be patchy and for urgent calls it is best to step outside of the building. This might not affect all phones or providers.

For information regarding Wifi see section 8.

RSVP

You are required to advise of your proposed attendance at the conference as soon as possible and no later than 30 November 2016. Please RSVP to Louise Wicks (l.wicks@bom.gov.au), with the following individuals in cc (depending on which meetings you will attend). In your RSVP please

clearly state which meetings/days you will be attending and whether you have any food restrictions.

- IOP Co-chairs: Jerome Vialard (Jerome.vialard@ird.fr); Lisa Beal (lbeal@rsmas.miami.edu)
- SIBER Co-chairs: Raleigh Hood (rhood@umces.edu); Mike Roberts (mike.roberts@nmmu.ac.za); Secretariat - Satya Prakash (satyap@incois.gov.in)
- IOGOOS: Andreas Schiller (Andreas.Schiller@csiro.au);); Nagaraja Kumar (raja@incois.gov.in)
- IRF: Nick D'Adamo (nick.dadamo@bom.gov.au)
- Bio-Argo Workshop: Nick Hardman-Mountford (Nick.Hardman-Mountford@csiro.au)
- IIOE-2 Steering Committee: Ed Urban (ed.urban@scor-int.org); Rajan Sivaramakrishnan (rajan.s@incois.gov.in ); Nick D'Adamo (nick.dadamo@bom.gov.au)

Registration Fee

The conference will involve a registration fee to help cover running costs. Details of the fee are as follows:

- Daily rate: $35 AUD pp/day

This is early notice to advise that you will be required to pay your registration fee prior to the commencement of the conference. Further details on how payment can be undertaken will be provided following your formal RSVP.

Accommodation

All accommodation arrangements are to be made individually by participants. No group bookings/rates have been obtained. The following accommodation options and costs (in AUD) are provided as a guide to the various types of accommodation available. You are strongly encouraged to choose where you wish to lodge and then make your own accommodation bookings as soon as possible.

Please note that no block booking holdings are possible. Rooms are not being held. Therefore, you are advised to book as soon as possible to avoid losing the opportunity for your preferred accommodation. The IOC PPO is not in a position to manage participant booking matters.

-

On-site University Accommodation - Guide to Options Available

Trinity College

2 room types are available:

- The college has 30 x Wesley Guest Rooms @ $146.00 p.n single occupancy/$165.00 p.n double occupancy. Ensuite bathroom. Queen or twin beds. http://www.trinityonhampden.com.au/guest-accommodation/

- The college has 25 x Ensuite Student rooms @ $93.00 p.n single occupancy. ~12 rooms with twin beds, 13 rooms with double beds.

Free wireless internet and full buffet breakfast is included with either room type.

Booking procedure: Participants should call Trinity College directly. At time of booking the College will require one night's deposit to be paid and record of credit card to secure the room.

Contact details:

Jenna Madureira, Conference & Guest Services Manager

T: +61 8 9423 9474

E: admin@trinity.uwa.edu.au

St. Catherine's College on Park

4 room types are available:

- Executive Studio Room @ $180-200 p.n single or double occupancy

- Premium Studio Apartment @ $189-210 p.n.

- Executive One Bedroom Apartment @ $216-240 p.n

- Premium One Bedroom Apartment @ $234-260 p.n

Free wireless internet and hot breakfast buffet included in the room price. All rooms ensuite. For bookings please use St. Catherine's College on Park website: http://www.bookings.stcatherines.uwa.edu.au/index.site.bookings.153.html

St George's College

1 room type is available:

- The college has 14 x Double ensuite rooms @ ~$125 p.n. single occupancy.
http://www.stgeorgescollege.com.au/accommodation/room-types-and-amenities/north- and-south-wing-single-twin-and-double-rooms/

Full breakfast is included in the room rate. Wi-Fi available for $10/day or $15/week

Booking procedure: Participants should call St George's College directly. The full cost of accommodation will be charged prior to arrival, with incidentals settled at check-out.

Contact details: Cynthia Kaelin

T: +61 8 9449 5590

E: c.kaelin@stgeorgescollege.uwa.edu.au

There are other UWA University Colleges (http://www.housing.uwa.edu.au/on-campus/colleges) that offer short-term accommodation on campus. Participants are welcome to contact the Colleges directly to enquire about available rooms and rates.

- Hotel Accommodation - Guide to Options Available

Walking Distance:

Captain Stirling Hotel (https://www.captainstirlinghotel.com.au/accommodation)

  • ~3 Star Hotel. Free Wi-Fi. Self-serve continental breakfast included. Various room types: Studio Double Room ~$100 p.n. with private ensuite for 2 guests;

    Studio Family Room ~130 p.n. with private ensuite for up to 4 guests,

    1bdr Apartment ~$120 p.n. with bathroom for up to 2 guests.

  • Please note that this hotel is also a pub/bar.

    Broadway Short Term Apartments (http://perthshortterm.com/66-broadway-apartments/ )

  • Self-contained apartments. Each apartment sleeps 2 people. Priced from ~$100 p.n.

    Exley House Bed & Breakfast (http://www.exleyhouse.com.au/)

  • 2 rooms available. Both with queen beds and ensuite bathrooms. Free Wi-Fi. Full breakfast included in room rates. Rates ~$150 p.n. single occupancy to ~$190 p.n. double occupancy.

City & Surrounds:

There are numerous accommodation options in the Perth CBD area - all a short taxi/Uber ride to UWA. If you wish to stay in the city, you are strongly encouraged to choose which hotel you wish to stay at and then make your own accommodation bookings as soon as possible.

If you are interested in staying close to one of Perth's many beaches, the suburb of Cottesloe is a short taxi/Uber ride to UWA and has a couple of accommodation choices (Cottesloe Beach Chalets - http://cottesloebeachchalets.com.au/ ; and the Cottesloe Beach Hotel - http://www.cottesloebeachhotel.com.au/index.site.rooms.46.html). See 'Perth & Surrounds' map in Attachment 1 for proximity.

Transportation to and from the airport

Perth International Airport is approximately 20min drive from UWA. Participants are kindly requested to make their own transport arrangements between the airport and UWA or preferred hotel accommodation locations. Taxi's and Uber cars can be found outside of the international and domestic terminals. Please refer to 'Perth & Surrounds' map in Attachment 1 for the airports general location.

Wi-Fi

Free Wi-Fi will be available in all meeting and workshop rooms. The Wi-Fi username and password will be announced at the beginning of each meeting/workshop.

The availability of Wi-Fi at accommodation options (if known) is listed in section 4 above.

Lunch

Lunch and morning and afternoon teas will be provided on all conference days. The location for each will be announced at the beginning of each meeting/workshop. If you have any food restrictions (e.g. vegetarian, no beef/pork), please include details in your formal RSVP.

Cocktail Reception and Joint Conference Dinner

At this stage a cocktail reception (30 Jan 2017) and joint conference dinner (1 Feb 2017) are planned during the weeks schedule. An IIOE-2 dinner is tentatively proposed for 3 Feb 2017.

Please advise as soon as possible regarding your attendance of these events and dietary requirements or allergies.

Visa Requirements

Participants requiring an entry visa to Australia are strongly advised to apply for it with the Australian Embassy or Consulates in your country as soon as possible in order to secure the required entry visa prior to your departure.

Information of visa requirements and procedures for visitors to Australia can be found http://www.australia.gov.au/information-and-services/immigration-and-visas/short-term-visas .

Time Zone

Perth, Australia operates on Australian Western Standard Time (AWST) all year round. AWST is 8 hours ahead of Greenwich Mean Time (GMT+8).

Electricity

Mains voltage in Australia is 230V 50Hz (compatible to Asia, Africa and Europe); however participants from Japan, USA and Canada (which use 100/120V 50/60Hz) may need to consider the need for a voltage converter.

Plug/wall sockets in Australia have two flat metal pins shaped like a "V" and some contain a third flat pin in the centre. Participants are recommended to bring appropriate Power Adapters to enable use of wall sockets.

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Currency

Australia's national currency is the Australian dollar (AUD).

Weather

Perth has a Mediterranean-style climate, with generally warm and sunny weather year round. Perth's summer months are December to February, with January and February usually the hottest months. The weather during these months is usually fine and dry and rain at this time of year is unusual. Average summer day-time temperatures range from 27℃ - 30℃ and night time temperatures to a minimum of 15℃ at night.

Local Hosts

Indian Ocean Marine Research Centre University of Western Australia Contact: Chari Pattiaratchi

IOC PPO & IOC IIOE-2 Joint Project Office (Australian Node) Contacts: Nick D'Adamo and Louise Wicks

Key Contacts

Overall conference logistics & arrangements Louise Wicks Program Manager in support IOC PPO E: louise.wicks@bom.gov.au

Henriette Grimmel Intern in support IOC PPO E: henriette.grimmel@bom.gov.us

IRF Coordinator & IIOE-2 JPO
Nick D'Adamo
Head IOC PPO and IOC IIOE-2 Coordinator E:nick.dadamo@bom.gov.au
IOP
Jerome Vialard
IOP Co-Chair
E:Jerome.vialard@ird.fr
Nagaraja Kumar M IOGOOS Secretariat E: raja@incois.gov.in SIBER
Raleigh Hood
SIBER Co-Chair
E: rhood@umces.edu
IIOE-2 Steering Committee
Ed Urban / Nick D'Adamo / Rajan
Sivaramakrishnan
E: ed.urban@scor-int.org;
rajan.s@incois.gov.in;
nick.dadamo@bom.gov.au
Bio-Argo Workshop
Nick Hardman-Mountford
CSIRO
E:Nick.Hardman-Mountford@csiro.au

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